Office Manager

Vision Technologies is looking for an Office Manager to join our team with strong ownership, attention to detail, and customer service skills. The Office Manager is the first point of contact for our teammates, customers, vendors, and guests and sets the tone for their great experience. The ideal candidate can operate independently, seeks continuous improvement, and loves being the go-to person for teammates.

Front Desk Support

• Maintains the front lobby of the Glen Burnie, MD office as a World Class Business environment
• Provide great customer service to everyone who comes into the building
• Responds to all incoming phone calls providing 100% customer satisfaction
• Ensure all visitors have checked in and received a badge prior to meeting with the Vision teammate
• Maintain front desk policies and continuously seek improvement

 

General Office Support

• Sort and distribute incoming mail and postmark outgoing mail as and when requested
• Create Priority Mail & FedEx shipping labels as and when requested
• Maintain postage meter, mailing, kitchen and office supplies
• Maintain cleanliness and stock in kitchen and conference rooms

• Support the marketing team with planning and execution of office events

• Ensure all food is ordered in a timely and cost-effective manner, for meetings
• General support of office team where applicable

 

Travel & Expense Support

• Own our travel program in partnership with our finance team
• Provide great customer experience for our travelers, identifying gaps and working to resolve
• Maintain our Travel Newsletter, Travel Communication and Travel Policy
• Collaborate with our travel partners as their main point of contact within Vision
• Support team travel scheduling in a timely and cost-effective manner
• Code and submit expense reports for all corporate travel, postage, office/kitchen supplies and meeting food order charges weekly

Requirements:

• Minimum of 3-5 years’ experience as a receptionist and/or office management
• Experiencing answering and routing inbound phone calls
• Excel and Word software experience
• Strong problem-solving and troubleshooting skills
• Attention to detail and excellent communication and interpersonal skills

 

Physical Demands:

The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position, which sometimes include lifting objects over 20 pounds. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

 

Job Type: Full-time, in office – Hourly. Regular hours are 9am – 5pm Monday – Friday. May be required to work additional hours and/or weekends, as needed, to meet the assigned workload.

Vision Technologies, a national and global systems integrator, provides IT services and solutions for commercial and federal clients. Our seasoned staff has keen insight into trends and emerging technologies that are changing the way we work, communicate, and protect our society. We offer design, installation, support and project management for Distributed Antenna Systems, Passive Optical Networking, voice/data, wireless systems, security, audiovisual, and video teleconferencing delivering powerful IP-centric, integrated solutions that get results.

Vision Technologies is an AA/EOE/M/F/Disabled/VET Employer committed to providing equal employment opportunity without regard to an individual’s race, color, religion, age, gender, sexual orientation, veteran status, national origin, or disability.