Bookings Specialist

The Bookings Specialist is responsible for efficiently and accurately entering projects into LN, reviewing contract documents, proposals and P&L’s. This role requires strong organizational, communication, and problem-solving skills to ensure smooth operational flow and customer satisfaction. The Bookings Specialist will act as a point of contact for booking requests and will work closely with various team members, including Project Managers, Account Managers, and Project Accountants.

• Receive booking requests for new projects.
• Accurately record all booking details, including client information, project details, financial details and contract details.
• Attend SHO’s and Kick Off meetings for projects.
• Utilize booking software to create and manage bookings.
• Communicate booking confirmations and relevant details to internal teams.
• Maintain up-to-date and accurate records of all bookings, including changes, cancellations, and confirmations.
• Ensure all relevant documentation is completed and filed appropriately.

• Serve as a primary point of contact for booking inquiries and provide excellent customer service to our Project Managers and Account Managers.

• Address booking-related concerns and resolve issues in a timely and professional manner.
• Assist with other administrative tasks within Project Accounting as needed.
• Adapt to changing project requirements.

• High school diploma or equivalent required; Associate's degree or vocational training in a related field preferred.
• Proven experience in a booking, or administrative role, preferably within the construction or related industry.
• Strong organizational and time-management skills with the ability to prioritize tasks and manage multiple requests simultaneously.
• Proficiency in using computer software, including Microsoft Office Suite (Word, Excel, Outlook).
• Experience with ERP software or database systems is highly desirable.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Problem-solving skills and the ability to make sound decisions under pressure.

 

Work Authorization

• Must be a US Citizen

 

Additional Perks/Benefits

• Paid Time Off & Holidays
• 401K with Company Matching
• Tuition & Training Reimbursement
• Birthday off with pay
• Leadership Development Training

 

All offers are contingent on the successful completion of a background and drug screen. 

 

Vision Technologies, a national and global systems integrator, provides IT services and solutions for commercial and federal clients. Our seasoned staff has keen insight into trends and emerging technologies that are changing the way we work, communicate, and protect our society. We offer design, installation, support and project management for Distributed Antenna Systems, Passive Optical Networking, voice/data, wireless systems, security, audiovisual, and video teleconferencing delivering powerful IP-centric, integrated solutions that get results.



Vision Technologies is an equal opportunity employer: disability/veteran.